Mechanics & Automotive Workshops
Get the job booked, billed and reminded — without the front desk chasing paper.
A car comes in, a job card gets written up, parts get ordered by phone, and the invoice waits for someone to remember it once the customer has already driven off. Service and WOF reminders go out when there is a spare ten minutes, which most weeks there is not.
Calculate Your SavingsWhere the week goes now
- ✕Bookings, WOF and service due dates tracked across a diary, a spreadsheet and memory
- ✕Job cards written on paper, then re-typed into the workshop system
- ✕Parts ordered from suppliers by phone, matched to the invoice by hand
- ✕Invoices raised once the job is finished and someone remembers to do it
- ✕Workshop hours re-entered from the clock into payroll separately
- ✕Service and WOF reminders sent only when someone has time
What happens instead
- ✓A booking entered once, from quote through to invoice
- ✓Parts ordered and matched to the job automatically
- ✓Invoices raised the moment a job is marked complete
- ✓Service and WOF reminders that go out on their own
- ✓Payroll built from the hours actually clocked against jobs
Typical for a small team in this sector
~9 hours a week
Around 432 hours a year returned to the work you are actually paid for.
An estimate, not a measured result — based on a 48-week working year. Use the calculator for figures built on your own team.
The actual jobs
Named work, not “admin”.
These are the specific end-to-end jobs we automate in mechanics businesses. If you recognise three of them as your week, there is a case to be made.
Typical Mechanics package
MechanicDesk + Xero + Crystal Payroll
Job complete raises the invoice, and workshop hours land in payroll. This is the scope we would normally propose first for a mechanics business — priced at our published rates, before we have seen your systems.
$3,000
setup, one time + GST
$447
per month + GST
3
integrations · discovery fee included
Loads pre-filled, so you can add or remove systems and watch the price move.
Mechanics case study
We publish client results only when a client has put their name to them and the before-and-after numbers have been measured, not estimated. When a mechanics business does, this is where it goes. In the meantime the calculator gives you your own numbers rather than somebody else's.
Works with what you run
Keep every system you already use.
Nothing is replaced and nobody retrains. If one of your systems is older or more awkward than the rest, that is usually the one hiding the biggest saving.
Accomplish more with the people you already have.
Half an hour with us and you will know which hours your firm is losing, what they cost you a year, and whether automating them is worth it.
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